![]() ![]() I weight the issues of cost/complexity/frequency of use before I take on new software. I’ve generally avoided add-ons as I try to keep things as vanilla as possible to forestall problems. UPDATE: see Quick Look: A Better Finder Rename. MPG: I have not looked into these products, but a quick look suggests they are vastly superior to the macOS Finder. They’re not free like the Finder feature, but are vastly more capable. The ‘Big Mean Folder Machine’ is also a good app when managing large hierarchical libraries: It’s great for OCD file organization.(After using it in trial mode I was impressed enough to buy the ‘Forever Upgrade’ a number of years ago, and have benefitted ever since.) I have used it for normalizing many filenames (thousands at a time) from disparate sources, along with folder names. In this short tutorial, Im going to be demonstrating how to use A Better Finder Renames power presets feature.Presets allow multi-step renames to be saved. It’s a fantastically-capable batch processor. I think including the word ‘Finder’ in the app name makes it sound like it’s some sort of extension. If you don’t already use it, I highly recommend ‘A Better Finder Rename’: Will you stick to singular or plural words (e.g., "template" vs.Renaming files to include date and time Don H writes: Make your tags consistent by answering questions like: Look for tags that overlap and combine them where needed. What thoughts go through your head when you look for files? Do you need to find them based on certain purposes over others? Write those concepts down. Genre (Examples: Vacation photos, pet photos, insurance photos)Įvent (Examples: Winter 2024 Fundraising Gala, Aunt Shelly's birthday party) Project or campaign (Examples: Spring 2023 Social Media Campaign, Summer 2023 PR Push) work (Examples: Personal picture, work document) Phase of work/client relationship (Examples: Onboarding, proposal, performance evaluation)įile status (Examples: To-do, doing, done)ĭepartment or client (Examples: Finance department, My Client Inc.) ![]() Grab a notepad or open a blank document, and write as many ideas for tags as you can based on categories like:ĭocument purpose (Examples: Blog post, reference doc, contract, ledger) We're going to start big and narrow down from there. With your files' home settled, let's move on to tags. TagSpaces (Web, Windows, MacOS, Linux, Android)Ģ. But it's better than nothing if you're a die-hard Google Drive user. It's not perfect-I found that I had to press enter to go through the full list of results to find my file. You can then find a tag by searching for it with its # symbol in your search box. ![]() This will bring up the information panel on the right side of your screen.Ĭhoose the file you want to tag and scroll down to the Description section in the information panel.Įnter your tags beginning with a # symbol and separated by commas. Yes, the Arrange commands are available in column view, too you can add. Here's how you do it:Ĭlick the i symbol in the upper-right corner of your Google Drive interface. Fortunately, if you right-click the divider line at the right side of a column. Hat tip to CharliAI for coming up with this idea. You can get around these hurdles with what I call "the people's tagging method," which any user can do. KRename supports many conversion operations. It can copy/move the files to another directory or simply rename the input files. But only certain people can use it, and one file can only have up to five labels. KRename is a very powerful batch file renamer which can rename a list of files based on a set of expressions. Google is rolling out a labels feature for paid plans that administrators can use on an organizational level. Google Drive's tag situation is… interesting, but tags are indeed there. You can add as many tags as you like to a file, but in most systems, you can't put a tag within a tag like you can with a folder. Tags: Tags work like keywords you assign to files. You can set up a hierarchy of folders by putting folders into other folders, but you usually wouldn't put one file into multiple folders. Here's how each one works:įolders: Folders sort files into groups. Activate Finder Click on Finder in the Apple menu, select Services then Services Preferences In the right pane, scroll to Files and Folders and scroll. Tags and folders are tools you can use to organize your files in different ways. Here's how to tag your files to find and sort them more easily.īuild automation into your folders and filesĬreate your tags and go through a test run ![]() Tags add another dimension to your file system to help you make sense of the chaos. Folders help us make sense of our files, but they can be a one-dimensional system. If your files look anything like mine, they're a maze of folders wrangling the hundreds (thousands?) of documents you keep on hand. ![]()
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